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What is Apostille on Birth Certificate?

by Team Techvilly


Apostille makes a simple certificate lawful. After the apostille, the information that is printed on the certificate is analyzed as correct by the foreign country. This is a unique way to legalize a document from various authorities. The Ministry of External Affairs puts a stamp and sign on the certificate to add authenticity. 

Apostille on the birth certificate

There are several documents that need an apostille and one of them is a birth certificate. The document is verified by numerous officials. Once they are satisfied with the particulars, the documents are used in other countries for official use. It let the other country know that the document is issued in this country and the person is born in a particular nation at the specified date and time. 

What actually is an apostille stamp on the birth certificate? What details are included in the birth certificate apostille India?

An apostille stamp is a square-shaped sticker that is placed on a document. The sticker has 11 standard fields printed on it. On the top APOSTILLE is written and beneath it the text Convention de La Haye du 5 October 1961 is there. In English implies Hague Convention of 5 October 1961. The apostille stamp is placed on the backside of the document.

The apostille on the birth certificate comprises all the information:

Certificate No: A unique number is added

Certificate issued Date: 00/00/0000 date and time are added

Account Reference: ALPHA CODE

Unique Doc. Reference: ALPHANUMERIC

Purchased by: NAME

Description of Document: ARTICLE 4 AFFIDAVIT

Description: AFFIDAVIT

Consideration Price (Rs.): ZERO


Second Party: N/A

Stamp Duty Paid By: NAME OF PERSON

Stamp Duty Amount (Rs.): AMOUNT

When does an individual require a birth certificate apostille in India?

A person needs a birth certificate apostille at various times. Let’s have a look:

  • When an applicant is planning for higher studies in a foreign country.
  • A person who is going abroad for a work visa.
  • A child begins their schooling.
  • For a person who wants to settle permanently in a foreign country and applies for a permanent resident visa.
  • Planning to go abroad for business purposes.

Why does a person need an apostille on the birth certificate?

An apostille on the birth certificate is very important due to multiple reasons. Let’s discuss a few of them:

Legalization: A simple certificate that gets a stamp and sign from the higher authorities is regarded as legal and valid. Apostille legalizes a certificate so that it can be used in other countries with no further need for investigation.

To Shorten the Process: With so much documentation and verification, it was quite hard for other countries to analyze the document. The apostille on birth certificate shortens the complete process by placing a stamp that has a unique number. So, there is no need for any verification via mobile calls, emails or messages.

Hague Nations: The apostille is mandatory for all the countries that are a part of the Hague Nations. So, check the list and in case the country is a member then register yourself for an apostille service to know the entire procedure. If the country is not among the Hague nations, then one more step of Embassy attestation is added. 

For Identity Recognition: Once the document gets an apostille on the birth certificate then it helps in your identity recognition. All the details that are mentioned on the birth certificate. Such as name, place, date of birth, and all other relevant information are valued as 100% correct and true. 

For International Documents: The documents that have apostille stamps can be used internationally. There are several documents that a person has to present in a foreign country for the visa process. Once the document gets an apostille stamp then it can be shown in foreign countries as it is proved to be authentic and legal. 

How much time does it take to complete the process of apostille on the birth certificate?

The time that is generally taken to complete the entire process of apostille on the birth certificate is 10-15 days. However, there are times when there are many applications lined up or authorities are busy with some urgent piece of work. The time period also depends on the place where the document is actually issued. So, to know the exact time, contact a genuine apostille service can guide you better.

What documents does an individual need for a birth certificate apostille India?

There are a few documents that are a must for a birth certificate apostille:

  1. Major Documents
  • Original Birth Certificate

      2. Supporting Documents

  • Aadhar Card (Photocopy)
  • Passport (Front and Back Page of the Passport)
  • License (Photocopy)

For how much time an apostille certificate is valid?

The apostille certificate has a validation of 6 months. There are some countries that may accept the apostilled document that has crossed the time of 6 months from the issuing date. So, it is better to ask an authentic apostille service provider about the country and the validity of the certificate.  There are countries that also accept an apostille certificate that is more than a year old.

How can a person get an apostille on the birth certificate?

The process to get an apostille on the birth certificate involves 3-4 steps that need to perform.

  • Gathering all the documents.
  • Thinking and finalizing the apostille service that a person wants.
  • Getting yourself registered at an apostille service. 
  • Submit all the major and supporting documents.

Can an individual submit the document themselves to the Ministry of External Affairs?

A person cannot go directly to the Ministry of External Affairs for the submission of documents. A person needs to hire an apostille service provider for submitting the documents. Before 2012, the authorities allowed any person to submit the certificate. This led to a huge rush so after that, only the service providers are allowed. 

What authorities are involved in the apostille of the Birth Certificate?

The authorities from which it is important to get the birth certificate attested are:

  • Notary Attestation
  • SDM/State attestation
  • Ministry of External Affairs
  • Embassy Attestation

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