Why monitor active and inactive times?
Workers easily get distracted during work hours when they should be active, such as chatting, browsing privately, surfing social networks, or taking long coffee breaks. This can lead to inappropriate use of work time and financial loss. A Harvard Business School study found that wages paid to workers for time away from work cost employers more than $100 billion each year in lost wages. Hence the need for employers to monitor this.
- Employee downtime, i.e., a time when computers and laptops are not in use.
- Employee activity time; time spent on the computer or laptop while performing work-related activities.
What are the advantages of utilizing software for tracking active and inactive time?
1. Increase overall employee productivity
The active and inactive time analysis provided by the monitoring software allows managers and employees to identify high and low productivity trends, as well as productivity peaks and areas for improvement.
2. Real-time monitoring
As an automated system, active and inactive time monitoring software seamlessly tracks and measures work activities in real-time, without relying on human error.
3. Track task progress during working hours
Activity and downtime tracking software can help track the progress of certain tasks. Employers can track the number of hours their employees spend working on computers and use this as a baseline to better plan, execute and distribute workload to maintain team productivity.
4. Effectively analyze and monitor employee activity levels
Monitoring software is an excellent tool for employers and managers to analyze and monitor employee activity levels, identify high-performing employees and target inactive or lagging employees.
5. Get detailed and comprehensive activity reports
Detailed reports show whether employees are spending time on their assigned tasks and exactly how many hours they are active or inactive. This also helps you assess whether you need to reduce or increase the time spent on certain projects or activities.
6. Set company policy through detailed tracking reports
This can also be the case when an employee uses the Internet for private purposes. Based on this information, a company policy can be developed that prohibits the use of the company-provided Internet for non-work-related purposes during working hours.
7. Reducing unnecessarily long meetings
From a business perspective, lengthy meetings are often considered a big waste of time. According to the Harvard Business Review, 300,000 hours are spent in weekly board meetings each year. Meetings can be scheduled and monitored with time management software to avoid slippage.
8. Reduced labor costs
Active/active time control software can prevent payroll errors with accurate time reports. Detailed reports also provide a valid basis and evidence when workers request overtime pay.
Sarah Noah Liam is a 28-year-old Software Management person who enjoys programming, ems software, or employee computer tracking software. She has a post-graduate degree in Computer science. She was raised in a happy family home with two loving parents.